HR - Multi-Level Position Planning Workflow

Bottom-up planning
Enable structured, role-based approval of newly planned positions within the HR solution, ensuring clear accountability and efficient communication.

Workflow overview
Initiation - Team Lead (Planner)
- Creates a request for new positions with key details (title, department, budget estimate, etc.)
- Submits the request for approval.
First Approval - Department Manager
- Receives notification of pending request.
- Reviews the position request.
- Options: Approve, Reject.
- Comments required for rejection.
Second Approval - Senior Management / Workforce responsible
- Receives notification after department manager approval.
- Final review and decision.
- Options: Approve, reject.
- Once approved, the position moves to "Ready for Recruitment" status.

Key Functionalities
Role-based access & visibility: users only see steps relevant to their role.
Status tracking: each request shows current status (e.g. Submitted, Approved,..)
Audit trail: Full history of actions and comments at every step.
E-Mail notifications: Alert relevant users when actions are required.
Dashboard for team leads: overview of all position requests and their statuses.

Benefits
Clear multi-level approval path aligned with organizational hierarchy.
Reduced communication gaps and process delays.
Transparent decision-making with traceable comments and timestamps.
Scalable to include more levels or conditional approvers if needed.